The CMWC host city selection process

The deadline for submission of draft proposals for CMWC events is at the open forum two years in advance of the the CMWC being bid for. Draft proposals are not full-blown proposals, but should be at minimum formal written notice of the city's desire to host a CMWC, a brief outline of their ideas for the event, and what they plan to do in the coming year prior to the final decision (i.e. something slightly more than "We want the championships"). After this deadline, bidding for the CMWC year in question will be closed. Draft proposals should simply be presented at the first of the two open forums, and the proposing cities recorded and announced for all to note. Proposing cities should do what they can to make information available concerning their intentions to anyone who may be interested.

During the following year, between submission of draft proposals and the final decision, full and detailed proposals should be laid out by the hopeful host cities, and actions should be taken to investigate such things as street closure permits, other permits, sponsorship possibilities, and budgetary needs. Anything that can be done in this first year based on the *possibility* of holding the desired CMWC should be done. Basically, this is a year for the potential host city to "put their money where their mouth is."

Then, at the CMWC open forum 1 year in advance of the CMWC being bid for, cities' *final*, full-blown proposals, budgets for the event, sponsorship details, and all other steps they have taken towards holding the event are presented to the assembled masses, and the final decision is based on their efforts and accomplishments over the past year.

The intent of this two-stage decision is to allow for a longer planning period, while realizing that 2 years is perhaps too much advance notice for organizers to effectively be able to anything beyond thresh out ideas for the first of those 2 years. Theres only so much that a potential host city can do in the first of those 2 years, and much of that will be tentative anyhow, and preparations should be made so that it is both easily discarded (or rescheduled to bid for the next available CMWC, if so desired) in the event of not winning the bid, and easily built upon in the event of winning the CMWC bid.

Presentation of final CMWC proposals at the open forum should not turn into debate at any time, and should be of the following nature. At the first of the two open forums, each potential host city should simply give a short presentation, which is then followed by a short question and answer session. These presentations should be of equal length, and the order in which presentations are given should be randomly selected. At the second open forum, another, briefer, question and answer session (again of equal time) should be allowed, after which the final decision should then be taken.

Should the instance arise where there is only 1 city bidding for a given yearıs CMWC, the event should arbitrarily be awarded to them, provided they have presented a draft proposal that conveys that they are truly serious about holding the event.